Managing School Finances
The Finance Module in BlueBic acts as your school's central ledger. It tracks every kobo of Income (School Fees, Grant, Sales) and Expenditure (Salaries, Maintenance).
The Concept: "The Ledger"
Every financial event in BlueBic is a Transaction. A Transaction usually consists of:
- Amount: How much money moved.
- Date: When it happened.
- Reference (
F-XXXX): A unique, auto-generated ID. - Payment Method: Cash, Bank Teller, Web Pay, or Wallet.
Transaction Types
There are two main categories of transactions:
1. Student Transactions (Fee Payments)
These are payments linked directly to a Student Strategy.
- Example: "John Doe paying JSS1 First Term Tuition".
- These transactions automatically reduce the student's Outstanding Balance.
- They can be split across multiple fee items (e.g., N5,000 for Tuition, N2,000 for Uniform).
2. Custom Transactions (Income & Expenses)
These are general school operations not tied to a specific student.
- Income: Grants, Donations, Tuck Shop Sales.
- Expense: Diesel/Fuel, Staff Salaries, Repairs.
- Categorization: You must select a "Category" (e.g., "Utility", "Salary") for reporting.
Payment Methods
BlueBic supports strict auditing of payment channels:
- Cash: Money handed physically to the bursar.
- Bank Teller: Payments made at the bank; you must record the Teller Number.
- Web Pay: Automated online payments (Paystack/Flutterwave). These are recorded automatically.
- Student Wallet: Deducting from a student's pre-paid deposit.
Attention Required
Reversal Policy: Deleting a transaction (if you have permission) will strictly reverse its effect. If it was a fee payment, the student's debt will immediately increase again.